Office Operations & Accounting Manager

Written By AMPM STAFF

Job Overview

AM PM Staffing Services is looking for an experienced Office & Accounting Manager who wants more than just keeping an office running—you'll help build the operational foundation of a growing landscaping company.

This is an excellent opportunity for someone with experience in landscaping, construction, field services, or another service-based business who understands the fast pace of coordinating customers, crews, scheduling, billing, and accounting.

Our client is looking for someone who embraces the challenge of creating organization, improving processes, and taking ownership of the day-to-day office operations. If you enjoy bringing order to a growing business and seeing the results of your work, you'll fit right in.

**This is a temp to perm opportunity based on job performance.**

Responsibilities

  • Manage all daily office operations and administrative functions

  • Manage our client's Jobber software, including customer records, scheduling, recurring services, work orders, billing, and follow-up

  • Manage QuickBooks, including invoices, customer payments, deposits, vendor bills, reconciliations, and financial reporting

  • Coordinate scheduling between customers and field crews

  • Communicate professionally with customers regarding scheduling, estimates, invoices, and service questions

  • Process billing and monitor accounts receivable to ensure timely collections

  • Prepare deposits and maintain accurate financial records

  • Coordinate payroll information and ensure employee hours and supporting documentation are submitted accurately

  • Manage vendor invoices, purchase orders, and required documentation

  • Track open tasks and ensure projects, paperwork, and customer requests are completed from start to finish

  • Identify opportunities to improve office procedures and operational efficiency

  • Support ownership with reporting, administrative projects, and business operations

Qualifications:

Required

  • Minimum 3 years of Office Manager, Operations Manager, Administrative Manager, or similar experience

  • Experience using QuickBooks & Jobber

  • Experience with payroll processing and accounts receivable

  • Strong organizational and time management skills

  • Excellent communication and customer service skills

  • Strong attention to detail and accuracy

  • Comfortable working with accounting, billing, and financial records

  • Ability to prioritize multiple projects in a fast-paced environment

  • Strong follow-up skills and a proactive approach to problem solving

  • Proficiency with Microsoft Office (Word, Excel, Outlook)

Preferred

  • Landscaping industry experience

  • Construction or field service industry experience

  • Experience coordinating field crews and scheduling

As our client's company continues to grow, you'll have the opportunity to play a key role in building efficient systems, improving operations, and helping shape the future of the business. Your ideas, initiative, and leadership will make a direct impact on our success.

If you're ready to take ownership of a challenging and rewarding role, we'd love to hear from you.

Interested candidates should e-mail resume to: jburlet@ampmstaffing.com.

*We pay weekly!

AM PM Staffing offers supplemental health, dental & vision insurance that meet Minimum Essential Coverage (MEC) requirements.

AMPM STAFF
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